Think Search Group : Privacy

Privacy Policy (In accordance with General Data Protection Regulations 2018)

Think Search Group is committed to maintaining applicant personal data in accordance with the requirements of all data protection/data privacy legislation and will take all reasonable steps to ensure that applicants personal data is kept secure against unauthorised access, loss, disclosure or destruction.

All applicant data is stored by Think Search Group on a database in the UK. This database can be accessed only by employees of Think Search Group who have a legitimate business requirement to do so.

Who are we?

Think Search is an independent, specialist search firm focused on the Technology and Professional Services sectors. For over 20 years we have been building long-term, trusted partnerships and delivering successful outcomes for high-growth SME businesses and larger global organisations. We combine deep sector knowledge and networks with functional expertise across Sales, Marketing, Operations, Finance and Advisory.

We are committed to protecting the privacy of our candidates, clients and users of our website. We want to provide a safe and secure service where we deal with your personal information. This means information that identifies you personally such as your name, photo or contact details or data that can be linked with such information in order to identify you.

1. What personal information do we collect about you?

We collect the information necessary to be able to find available opportunities and further information needed to assess your eligibility through the different stages of recruitment. This information may include your name, contact details, family details, CV’s, identification documents, educational records, work history, employment status and references.

We might sometimes also collect sensitive personal information about you, such as details of criminal convictions and ethnic origin.

We only collect sensitive personal information from you, and further process this data, where you have given your explicit consent or otherwise where permitted by law.

2. Where do we collect personal information about you from?

Directly from you. This is information you provide while considering or searching for a new opportunity (for example when you provide a CV) and/or during the different recruitment stages.

From an agent/third party acting on your behalf.

Through publicly available sources. We use a range of public sources including:

• LinkedIn

• Google

• Facebook & Twitter

• Other social media platforms

• Company web sites

• Other information in the public domain

By Reference or word of mouth. For example, you may be recommended by a friend, a former employer, a former colleague or even a present employer.

3. How do we use your personal information?

To provide a requested service or carry out a contract with you

Where we are asked by clients under our Legitimate business interest to suggest candidates who may be appropriate for a specific role. At this stage we only produce and provide publicly available information.

Where we have your consent

We will contact you to discuss an opportunity and only provide further information to the client with further information you have given us with your specific consent.

Where we have a legitimate interest

All the data we collect and process from the data subject will be used only in relation to our executive search and assessment activities. Legitimate interest means that we do not require consent from the data subject.

Where we have a legal obligation

Where we are required by legal authorities or statutory requirements to disclose information under binding legal obligations.

4. How long do we keep your personal information?

We keep your information for the following periods, whether you are based within the EEA or outside:

Candidate data: Our policy is to retain Candidate Data for up to five years, whether we are holding this data under legitimate interest or with an individual’s consent. Should we wish to continue to hold data after five years, we will:

• Where we are holding data under legitimate interest, we will assess whether the legitimate interest still applies

• Where we have received consent, we will seek to contact the individual to ask for continued consent.

5. Who do we share your personal information with?

We share your personal information with a client who has a position to fill, in order to determine with the client whether you are a good fit for the available position. This client may be a recruitment firm working on behalf of an end client with a position to fill, or it may be a client who themselves has a position to fill. We may also share your personal information with a client who is interested in assessing potential candidates for future vacancies (ie during talent mapping and talent pipelining exercises).

We follow the same guidelines whether candidates are based within the EEA or outside. Where our client or a role is outside the EEA we might transfer personal information outside the EEA, but always using the same guidelines in obtaining Consent, as in 3 above.

We share your personal information with trusted third parties where we have retained them to provide services that you or our clients have requested, such as referencing, qualification and criminal reference checking services (as required), verification of the details you have provided from third party sources, psychometric evaluations or skills tests. These third parties comply with similar and equally stringent undertakings of privacy and confidentiality.

We share your personal information with our other Group companies for internal reasons, primarily for business and operational purposes. As we continue to develop our business, we may sell or purchase assets. If another entity acquires us or merges with us your personal information will be disclosed to such entity. Also, if any bankruptcy or reorganization proceeding is brought by or against us, all such information will be considered an asset of ours and as such it is possible they will be sold or transferred to third parties.

Where required we share your personal information with third parties to comply with a legal obligation; when we believe in good faith that an applicable law requires it; at the request of governmental authorities conducting an investigation; to verify or enforce our Terms of Use or other applicable policies; to detect and protect against fraud, or any technical or security vulnerabilities; to respond to an emergency; or otherwise to protect the rights, property, safety, or security of third parties, visitors to the our website, our business or the public.

6. What happens if you do not provide us with the information we request or ask that we stop processing your information?

If you do not provide the personal information necessary or withdraw your consent for the processing of your personal information, where this information is necessary for us to provide recruitment services to you, we may not be able to match you with available job opportunities.

7. Do we make automated decisions concerning you?

No, we do not carry out automated decision making.

8. Do we transfer your personal information outside the EEA?

For specific clients outside the EEA and relating to specific roles we might transfer personal information outside the EEA but it will only be on the basis outlined in the preceding sections and with your prior consent.

9. What are your rights?

By law, you have a number of rights when it comes to your personal information. Further information and advice about your rights can be obtained from the data protection regulator in your country.

1. The right to object to processing

You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted with potential opportunities).

2. The right to be informed

You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we’re providing you with the information in this Policy.

3. The right of access

You have the right to obtain access to your information (if we’re processing it), and certain other information (similar to that provided in this Privacy Policy). This is so you’re aware and can check that we’re using your information in accordance with data protection law.

4. The right to rectification

You are entitled to have your information corrected if it’s inaccurate or incomplete.

5. The right to erasure

This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.

6. The right to restrict processing

You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.

7. The right to data portability

You have rights to obtain and reuse your personal information for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability.

8. The right to lodge a complaint

You have the right to lodge a complaint about the way we handle or process your personal information with your national data protection regulator.

9. The right to withdraw consent

If you have given your consent to anything we do with your personal information, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal information with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal information for marketing purposes.

10. Requests for information

We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:

• baseless or excessive/repeated requests, or

• further copies of the same information.

Alternatively, we may be entitled to refuse to act on the request.

Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we’ll come back to you and let you know.

11. How will we contact you?

We may contact you by phone, email or social media. If you prefer a particular contact means over another please just let us know.

12. How can you contact us?

You can find all our contact information at the top of this page. Please feel free to get in touch.

Disclaimer

Whilst Think Search Group uses reasonable care in publishing the information found on this website, it is provided purely for information and you should not rely upon it without seeking further guidance and making independent enquiries.

Think Search Group gives no warranty over the completeness, accuracy, currency, adequacy, suitability or functionality of this website, or of the information it contains nor makes any such warranty in respect of any information carried on any website operated by a third party which may be accessed from this website, nor that the information on this or any third party website has in any way been verified by Think Search Group.

Think Search Group gives no guarantee of the continued existence or availability of any appointment advertised on this site. By using this website you assume the risk that the information on this website may be incomplete, inaccurate, out of date or may not meet your requirements.

This web site was created in England. Any interpretation of its content, claims or disputes (of whatever nature and not limited to contractual issues) shall be subject to the exclusive jurisdiction of the English Courts under English law.

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